Answering the academic questions on leave

Question:
I got your message through someone about allotting cover work within dept for her leave soon.

It is quiet difficult for me to arrange covers within department at this level where I do not have any information on number of covers already done by teachers and how much they need to cover more. Could I request you to arrange the same.

Answers:
I do appreciate the difficulty in covering department staff when they decide to take leave. However, as the language is a specialty (as is Math or Science etc) it is only right that the department take the lead on doing its own cover. This may dissuade unnecessary leave taking if teachers arrange there own cover if it is a planned absence.

In an emergency I can and must arrange cover as best I can, but teachers should take some responsibility and realize the extra work load they are imposing on their colleagues.

I would advise that you identify teachers who do not teach at that those times and pass on that information to me of the same. I will then add them to the daily cover schedule and obviously not allocate additional cover that day.

If there are no available cover teachers in your department then I will allocate from other areas according to availability. If you are unclear about this please drop in and I can look at the timetables with you.

Additional info :
Since the payroll have been outsourced now, the deadlines have changed and regret to say that it cannot be extended. However, you may submit the reimbursement claim form anytime between 1st to 21st of every month which will be processed and reimbursed along with your salary. If you are not able to claim in this month, you may claim it in next month.

Question:
For any further clarification, kindly meet HR team.
We would appreciate if you could meet us personally so that this can be explained by us to avoid any further miscommunication.

Answers:
To make it more clear picture, I could not see any mail from HR dept. informing us about this change.
Last reimbursement mail mentioned the dates 20th to 24th ,during September it was mentioned 9th-18th , hence the request. Could I request you to inform this change to all our employees as they are in the same dilemma. ( possibilities - my ID was missed if this info was send earlier)